How to Shrink Outlook.pst file? 
Author Message
 How to Shrink Outlook.pst file?

I'm in the process of migrating my calendar, contacts and to-dos from
ECCOpro to Outlook 2002 under WinXP pro.

I've pretty much got all my appointments and contacts and to-dos over to
Outlook and now notice the file Outlook.pst, which is in C:\Documents
and Settings\Robert D. Baron\Local Settings\Application
Data\Microsoft\Outlook, is about 25mb in size.

I suspect some of this is due to the fact that I never archived the old
ECCO entries and when they were imported into Outlook they took up a lot
of space.

I could really do away with entries before say two years ago, which I
assume would free up some space.

If I knew how.

Help appreciated.

Thanks,

--Bob



Fri, 04 Nov 2005 23:22:51 GMT  
 How to Shrink Outlook.pst file?
Well, since these were imported, the modified date has probably been
changed, so Outlook's AutoArchive feature probably wouldn't help us.

You could create a new personal folder file (PST) and manually move items to
it (File New | Outlook Data File). The message folders would be easy - just
sort by received date and Shift click to select a series of messages. You
can just drag and drop them into the new PST file. The Calendar, Task, and
Journal folders may be a bit different, however. You could do something like
arrange them by Category and sort them by Date (View | Current View |
Customize Current View).

--
PATRICK REED [Outlook - MVP]~~~~~~
  -Microsoft Certified Professional (MCP)
  -Have you checked http://www.slipstick.com?
  -Please post your Outlook version!



Quote:
> I'm in the process of migrating my calendar, contacts and to-dos from
> ECCOpro to Outlook 2002 under WinXP pro.

> I've pretty much got all my appointments and contacts and to-dos over to
> Outlook and now notice the file Outlook.pst, which is in C:\Documents
> and Settings\Robert D. Baron\Local Settings\Application
> Data\Microsoft\Outlook, is about 25mb in size.

> I suspect some of this is due to the fact that I never archived the old
> ECCO entries and when they were imported into Outlook they took up a lot
> of space.

> I could really do away with entries before say two years ago, which I
> assume would free up some space.

> If I knew how.

> Help appreciated.

> Thanks,

> --Bob



Sat, 05 Nov 2005 00:30:31 GMT  
 How to Shrink Outlook.pst file?
Thanks, that shrunk me a lot, from approx. 25mb down to only 11+.

Now a related question: While searching for a 'better' method I've been
'synchronizing' the Outlook .pst folders on my office and home desktops
using a ZIP disk and Outlook's export/import function.  Using this
method, will I have to perform the shrinking operation on my home
computer this evening before importing to it, in order to slim it down
to a comparable size?

I sure don't want to be exporting all that excess information back to
the office in the morning, and I have a sneaking suspicion that when I
import my office file to the home computer tonight it will just add to
the existing file, not overwrite it.

Thanks again,

Bob


Quote:

> Well, since these were imported, the modified date has probably been
> changed, so Outlook's AutoArchive feature probably wouldn't help us.

> You could create a new personal folder file (PST) and manually move items to
> it (File New | Outlook Data File). The message folders would be easy - just
> sort by received date and Shift click to select a series of messages. You
> can just drag and drop them into the new PST file. The Calendar, Task, and
> Journal folders may be a bit different, however. You could do something like
> arrange them by Category and sort them by Date (View | Current View |
> Customize Current View).

> --
> PATRICK REED [Outlook - MVP]~~~~~~
>   -Microsoft Certified Professional (MCP)
>   -Have you checked http://www.slipstick.com?
>   -Please post your Outlook version!



> > I'm in the process of migrating my calendar, contacts and to-dos from
> > ECCOpro to Outlook 2002 under WinXP pro.

> > I've pretty much got all my appointments and contacts and to-dos over to
> > Outlook and now notice the file Outlook.pst, which is in C:\Documents
> > and Settings\Robert D. Baron\Local Settings\Application
> > Data\Microsoft\Outlook, is about 25mb in size.

> > I suspect some of this is due to the fact that I never archived the old
> > ECCO entries and when they were imported into Outlook they took up a lot
> > of space.

> > I could really do away with entries before say two years ago, which I
> > assume would free up some space.

> > If I knew how.

> > Help appreciated.

> > Thanks,

> > --Bob



Sat, 05 Nov 2005 03:02:16 GMT  
 How to Shrink Outlook.pst file?
Yes, you'd have to do it there, too since the import won't get rid of what
is already there.

You may be interested in some other methods of synching Outlook on two
machines:
http://www.slipstick.com/outlook/sync.htm

--
PATRICK REED [Outlook - MVP]~~~~~~
  -Microsoft Certified Professional (MCP)
  -Have you checked http://www.slipstick.com?
  -Please post your Outlook version!



Quote:
> Thanks, that shrunk me a lot, from approx. 25mb down to only 11+.

> Now a related question: While searching for a 'better' method I've been
> 'synchronizing' the Outlook .pst folders on my office and home desktops
> using a ZIP disk and Outlook's export/import function.  Using this
> method, will I have to perform the shrinking operation on my home
> computer this evening before importing to it, in order to slim it down
> to a comparable size?

> I sure don't want to be exporting all that excess information back to
> the office in the morning, and I have a sneaking suspicion that when I
> import my office file to the home computer tonight it will just add to
> the existing file, not overwrite it.

> Thanks again,

> Bob


> > Well, since these were imported, the modified date has probably been
> > changed, so Outlook's AutoArchive feature probably wouldn't help us.

> > You could create a new personal folder file (PST) and manually move
> > items to
> > it (File New | Outlook Data File). The message folders would be easy -
> > just
> > sort by received date and Shift click to select a series of messages.
> > You
> > can just drag and drop them into the new PST file. The Calendar, Task,
> > and
> > Journal folders may be a bit different, however. You could do something
> > like
> > arrange them by Category and sort them by Date (View | Current View |
> > Customize Current View).

> > --
> > PATRICK REED [Outlook - MVP]~~~~~~
> >   -Microsoft Certified Professional (MCP)
> >   -Have you checked http://www.slipstick.com?
> >   -Please post your Outlook version!



> > > I'm in the process of migrating my calendar, contacts and to-dos from
> > > ECCOpro to Outlook 2002 under WinXP pro.

> > > I've pretty much got all my appointments and contacts and to-dos over
> > > to
> > > Outlook and now notice the file Outlook.pst, which is in C:\Documents
> > > and Settings\Robert D. Baron\Local Settings\Application
> > > Data\Microsoft\Outlook, is about 25mb in size.

> > > I suspect some of this is due to the fact that I never archived the
> > > old
> > > ECCO entries and when they were imported into Outlook they took up a
> > > lot
> > > of space.

> > > I could really do away with entries before say two years ago, which I
> > > assume would free up some space.

> > > If I knew how.

> > > Help appreciated.

> > > Thanks,

> > > --Bob



Sat, 05 Nov 2005 03:23:41 GMT  
 How to Shrink Outlook.pst file?

Quote:
> You may be interested in some other methods of synching Outlook on two
> machines:
> http://www.slipstick.com/outlook/sync.htm

Thanks, I've looked at it already.

I am now using the file export/import and ZIP disk method as a temporary
technique until I land on a better solution for permanent use; it is way
too slow for daily synching.  I'm considering using a pda-type device as
the linchpin (a BlackBerry 6210) or perhaps a software solution such as
XTNDConnect; I'm currently in the exploratory stage.

I appreciate your help and suggestions.

--Bob


Quote:

> Yes, you'd have to do it there, too since the import won't get rid of what
> is already there.

> You may be interested in some other methods of synching Outlook on two
> machines:
> http://www.slipstick.com/outlook/sync.htm

> --
> PATRICK REED [Outlook - MVP]~~~~~~
>   -Microsoft Certified Professional (MCP)
>   -Have you checked http://www.slipstick.com?
>   -Please post your Outlook version!



> > Thanks, that shrunk me a lot, from approx. 25mb down to only 11+.

> > Now a related question: While searching for a 'better' method I've been
> > 'synchronizing' the Outlook .pst folders on my office and home desktops
> > using a ZIP disk and Outlook's export/import function.  Using this
> > method, will I have to perform the shrinking operation on my home
> > computer this evening before importing to it, in order to slim it down
> > to a comparable size?

> > I sure don't want to be exporting all that excess information back to
> > the office in the morning, and I have a sneaking suspicion that when I
> > import my office file to the home computer tonight it will just add to
> > the existing file, not overwrite it.

> > Thanks again,

> > Bob


> > > Well, since these were imported, the modified date has probably been
> > > changed, so Outlook's AutoArchive feature probably wouldn't help us.

> > > You could create a new personal folder file (PST) and manually move
> > > items to
> > > it (File New | Outlook Data File). The message folders would be easy -
> > > just
> > > sort by received date and Shift click to select a series of messages.
> > > You
> > > can just drag and drop them into the new PST file. The Calendar, Task,
> > > and
> > > Journal folders may be a bit different, however. You could do something
> > > like
> > > arrange them by Category and sort them by Date (View | Current View |
> > > Customize Current View).

> > > --
> > > PATRICK REED [Outlook - MVP]~~~~~~
> > >   -Microsoft Certified Professional (MCP)
> > >   -Have you checked http://www.slipstick.com?
> > >   -Please post your Outlook version!



> > > > I'm in the process of migrating my calendar, contacts and to-dos from
> > > > ECCOpro to Outlook 2002 under WinXP pro.

> > > > I've pretty much got all my appointments and contacts and to-dos over
> > > > to
> > > > Outlook and now notice the file Outlook.pst, which is in C:\Documents
> > > > and Settings\Robert D. Baron\Local Settings\Application
> > > > Data\Microsoft\Outlook, is about 25mb in size.

> > > > I suspect some of this is due to the fact that I never archived the
> > > > old
> > > > ECCO entries and when they were imported into Outlook they took up a
> > > > lot
> > > > of space.

> > > > I could really do away with entries before say two years ago, which I
> > > > assume would free up some space.

> > > > If I knew how.

> > > > Help appreciated.

> > > > Thanks,

> > > > --Bob



Sat, 05 Nov 2005 04:40:17 GMT  
 
 [ 5 post ] 

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