Inserting one word document to multiple existing documents 
Author Message
 Inserting one word document to multiple existing documents

I was wondering if someone has ever done this before.  I am currently
working on a project that has letter head saved onto one word document
and I want to have that inserted or merged onto existing word
documents that does not have letterhead on it.

These documents were orignally in an office vision format and the
letterhead was overlayed onto each doc. Now my conversion on the docs
from office vision to word was successful BUT, I still can't figue out
how I can take the letterhead in word and inserted it onto the old
existing word docs.

I did some ideas about creating a macro but is there anything out
there that is a bit easier!

Chris



Mon, 21 Nov 2005 21:24:43 GMT  
 Inserting one word document to multiple existing documents
Generally speaking, it's easier to insert the existing documents into the
letterhead than vice versa. If the letterhead is confined to the header
(preferably the First Page Header), then you can copy/paste it into the
First Page Header of the existing doc, but if it is more complex, or if
there are differences in margins, etc., you'd do better to use Insert | File
to insert the existing document into a fresh document based on your new
template. Be aware, though, that any CreateDate fields will be changed to
the new date, so you may want to unlink dates (Ctrl+Shift+F9) before
inserting.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word


Quote:
> I was wondering if someone has ever done this before.  I am currently
> working on a project that has letter head saved onto one word document
> and I want to have that inserted or merged onto existing word
> documents that does not have letterhead on it.

> These documents were orignally in an office vision format and the
> letterhead was overlayed onto each doc. Now my conversion on the docs
> from office vision to word was successful BUT, I still can't figue out
> how I can take the letterhead in word and inserted it onto the old
> existing word docs.

> I did some ideas about creating a macro but is there anything out
> there that is a bit easier!

> Chris



Mon, 21 Nov 2005 21:34:40 GMT  
 Inserting one word document to multiple existing documents
If these documents are going to be the basis for new documents, i.e. are
letter forms, you should consider creating templates. Opening old documents,
revising, and using Save As is a good way to introduce all sorts of mixed up
formatting into your form documents. (Here I'm talking about form letters
rather than Word's online forms.) If they are templates, you can create a
new instance of the letter using File => New. For more on the different
kinds of templates and locations of templates folders see <URL:
http://addbalance.com/usersguide/templates.htm>.

Generally the easiest way to apply a new letterhead to an old letter is to
create a new document base on the new letterhead template and then copy and
paste the contents of the old letter onto the new letterhead. How well this
works will depend on whether the old letter was formatted using styles that
are in the new letterhead or formatted using direct formatting. If the
formatting is messed up when you paste into the new letterhead, try Edit =>
Paste Special... => Unformatted text and then apply the appropriate styles.

Please do pay attention to Suzanne's advice to use a CreateDate field in
your letterhead templates. My letter forms are set up as templates which
pull in my current letterhead when a new document is created from the
template.
For more on setting up letterhead you may want to take a look at the
letterhead tutorials at <URL: http://addbalance.com/word/download.htm>. You
may also want to take a look at the following series of articles on
letterhead:
<URL: http://www.personal-computer-tutor.com/chas6.htm>
<URL: http://www.personal-computer-tutor.com/chas7.htm>
<URL: http://www.personal-computer-tutor.com/chas8.htm>

See also <URL: http://home.zebra.net/~sbarnhill/Letterhead.htm>.
--
Charles Kenyon

Word New User FAQ & Web Directory:
<URL: http://www.addbalance.com/word/index.htm>

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide)
<URL: http://www.addbalance.com/usersguide/index.htm>

Word Resources Page
<URL: http://www.addbalance.com/word/wordwebresources.htm>

See also the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
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Quote:
> I was wondering if someone has ever done this before.  I am currently
> working on a project that has letter head saved onto one word document
> and I want to have that inserted or merged onto existing word
> documents that does not have letterhead on it.

> These documents were orignally in an office vision format and the
> letterhead was overlayed onto each doc. Now my conversion on the docs
> from office vision to word was successful BUT, I still can't figue out
> how I can take the letterhead in word and inserted it onto the old
> existing word docs.

> I did some ideas about creating a macro but is there anything out
> there that is a bit easier!

> Chris



Mon, 21 Nov 2005 23:46:26 GMT  
 
 [ 3 post ] 

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