Contacts button - want to reference shared contacts folder, not private contacts folder 
Author Message
 Contacts button - want to reference shared contacts folder, not private contacts folder

Two questions about the Contacts button/field:

1) Is there a way to make the button/field look in the shared contacts
folder by default, rather than my private contacts folder? How?

2) I need a 2nd contacts-type field. The first one (the built-in contacts
field) tells me who is responsible for a given task. The second one (the one
I need to add) is for a list of supervisors. Is there a way to create a
field of type "Recipient?"



Tue, 05 Aug 2003 03:26:58 GMT  
 Contacts button - want to reference shared contacts folder, not private contacts folder
1) No.

2) What kind of form?

--
Sue Mosher, Outlook MVP
Author of
     Teach Yourself Microsoft Outlook 2000 Programming in 24 Hours
     Microsoft Outlook 2000 E-mail and Fax Guide
Outlook and Exchange solutions at http://www.slipstick.com


Quote:
> Two questions about the Contacts button/field:

> 1) Is there a way to make the button/field look in the shared contacts
> folder by default, rather than my private contacts folder? How?

> 2) I need a 2nd contacts-type field. The first one (the built-in contacts
> field) tells me who is responsible for a given task. The second one (the
one
> I need to add) is for a list of supervisors. Is there a way to create a
> field of type "Recipient?"



Tue, 05 Aug 2003 04:47:49 GMT  
 Contacts button - want to reference shared contacts folder, not private contacts folder
Sue, I don't know where you get the energy to help so many people in these
ngs, but I am very thankful.

What kind of form? A task form customized as a ToDo.

Basically, something needs to get done, someone or some group of people need
to do the task (I'm using Contacts field for this), and we also want to know
who is responsible for making sure the task gets done (one or more
supervisors).

It'd be cool if I could create a new field of type Recipient for the
Supervisors, but I suppose that's not possible.

What's the best way to mimic Contacts field in a new, user-defined field?

One other question: Your answer to 1) regarding a default folder for
Contacts lookup was that you cannot set the default folder. What I'm
wondering is, if I select someone in the Contacts field, and that someone is
in my personal Contacts folder, what happens when another user opens that
item? Is the contact info available to that user?

Should I simply not use the Contacts field and create two new user-defined
fields of type text that hold lists of names, and code my form to look in
the shared Contacts folder when a user presses on the "Supervisor" or
"Technician" buttons?

Thanks again.



Quote:
> 1) No.

> 2) What kind of form?

> --
> Sue Mosher, Outlook MVP
> Author of
>      Teach Yourself Microsoft Outlook 2000 Programming in 24 Hours
>      Microsoft Outlook 2000 E-mail and Fax Guide
> Outlook and Exchange solutions at http://www.slipstick.com



> > Two questions about the Contacts button/field:

> > 1) Is there a way to make the button/field look in the shared contacts
> > folder by default, rather than my private contacts folder? How?

> > 2) I need a 2nd contacts-type field. The first one (the built-in
contacts
> > field) tells me who is responsible for a given task. The second one (the
> one
> > I need to add) is for a list of supervisors. Is there a way to create a
> > field of type "Recipient?"



Tue, 05 Aug 2003 13:14:21 GMT  
 Contacts button - want to reference shared contacts folder, not private contacts folder
I think this might work as a quirky way to do what you want:  From the All
Mail Fields tab, drag the To field to your custom page. You can change the
label on the To button, but it will still pop up the address book as usual.
The quirk comes that you can't get to those name with the Outlook object
model, but they'll be accessible via CDO as a Recipients collection. And
they seem to work OK when you double-click them.

Another method is to use a keywords field and your own code to pop up the
CDO address book (see http://www.slipstick.com/dev/code/selectnames.htm) and
then loop through the resulting Recipients collection and populate your
custom field with the names. The users, however, won't be able to
double-click the names to get other information.

If the Contacts link is set to a contact in your own folder and another user
tries to access it, the other user will get an error message.

--
Sue Mosher, Outlook MVP
Author of
     Teach Yourself Microsoft Outlook 2000 Programming in 24 Hours
     Microsoft Outlook 2000 E-mail and Fax Guide
Outlook and Exchange solutions at http://www.slipstick.com


Quote:

> What kind of form? A task form customized as a ToDo.

> Basically, something needs to get done, someone or some group of people
need
> to do the task (I'm using Contacts field for this), and we also want to
know
> who is responsible for making sure the task gets done (one or more
> supervisors).

> It'd be cool if I could create a new field of type Recipient for the
> Supervisors, but I suppose that's not possible.

> What's the best way to mimic Contacts field in a new, user-defined field?

> One other question: Your answer to 1) regarding a default folder for
> Contacts lookup was that you cannot set the default folder. What I'm
> wondering is, if I select someone in the Contacts field, and that someone
is
> in my personal Contacts folder, what happens when another user opens that
> item? Is the contact info available to that user?

> Should I simply not use the Contacts field and create two new user-defined
> fields of type text that hold lists of names, and code my form to look in
> the shared Contacts folder when a user presses on the "Supervisor" or
> "Technician" buttons?



> > > 2) I need a 2nd contacts-type field. The first one (the built-in
> contacts
> > > field) tells me who is responsible for a given task. The second one
(the
> > one
> > > I need to add) is for a list of supervisors. Is there a way to create
a
> > > field of type "Recipient?"



Thu, 07 Aug 2003 07:41:36 GMT  
 
 [ 4 post ] 

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